5 automations that will save you hours

5 blogging and social media automations that save HUGE amounts of time

Blogging is incredibly effective, but it’s quite likely one of the parts of your business or life you put the most time or energy into. Every post takes time to research, cite, write, format, and promote. You don’t want to be making things more difficult for yourself than they already are because you have so many tools at your disposal.

Today we are hearing from Benjamin Brandall a content marketer from Process Street. He’ll be showing you some ways and tools you can automate tasks you might already be doing manually.

My hope is that this will show you interesting new ways of doing things and save you time.

In this post I’ll explain how to:

  • Save favorite tweets with links to Pocket to read later
  • Send tagged Evernote notes to different apps
  • Add new RSS feed items from various blogs to Buffer
  • Use Quuu to automatically get suggestions of relevant content to share
  • Use an autoresponder to send a welcome email to new subscribers

With these tips you can more easily create a reading list, assign tasks to your team, share automatically on social media, and more.

Let’s get into it.

5 automations that will save you hours

Save favorite tweets with links to Pocket to read later

If you are a Twitter user, it can turn into one of two things: a waste of time, or a source of inspiration.

I used to see articles on Twitter during my breaks that I’d open, but it wouldn’t be the right time to read them so they’d end up sitting around and then getting x’d off at the end of the day. Either that, or I’d get sucked into the rabbit hole of reading instead of working. Neither method is ideal!

Insert first problem solver, I set up a quick automation with a platform called IFTTT (it stands for ‘if this, then that’). The automation’s rules were: if I favorite a tweet with a link on Twitter, then save it to my Pocket account.

Pocket is a website, mobile app and desktop app that saves articles for you to read later. You can even read them offline while on the go, formatted in an easily readable way.

Pocket is a great online tool for time saving

Now when I’m browsing Twitter on a break, I treat it as an opportunity to add to my reading list that I process when I’m ready to, not when I’m vulnerable to distractions. And I’ve also found that having a big reading list means I get more content ideas in turn.

Like this idea? Set the automation up here.

Send tagged Evernote notes to different apps

On the surface, Evernote seems like a generic note app. Just like Apple notes, or even Word. Digging deeper, you’ll find you can use it as a ‘control panel’ for a lot of your laborious data entry tasks.

Evernote is more than just a note taking manager

For example, at Process Street where I work, we manage our tasks using a website called Trello.

Trello for task manager

Trello lets you create boards (like boards in offices packed with sticky notes) and then add tasks to those boards. On the content team, we each have our own board along with other shared boards for projects like blog articles and content promotion.

Instead of going to the correct board when I have a task for someone specific or an idea to post on the blog articles board, I can use an automation that will send the text from Evernote to the right board based on the tag I give the note!

Post to trello via Evernote. Automate my business

For example, if I wanted to add the same task to my board and my colleague’s board, I’d write a note with the task title and any additional info, then tag it ‘trello-ben’ and ‘trello-adam’ to get it to automatically send to Trello.

You can use this automation, too. Just go here.

Add new RSS feed items from various blogs to Buffer

Buffer is my personal favorite social media tool. It’s a free way to schedule and automate your social media profiles.

For example, if I wanted to drip out a series of tweets over the course of 10 days, I could log into Twitter every day and type them out, or I could just queue them up in Buffer and have them automatically post over time, one per day.

And that’s a pretty basic use case. In my opinion, the most useful thing you can do is integrate Buffer with your RSS feed, or the RSS feed of other blogs you want to share content from. It’s important, as an industry influencer, to share a range of quality, trustworthy content. So why not set that on autopilot?

To do this, use a similar platform to IFTTT called Zapier.

You can create zaps using this tool, check out a what you’ll see below.

How to integrate buffer with RSS with Zapier

Click ‘use this zap’, then paste in your RSS feed URL (or the RSS feed URL of another blog you trust). Connect your Buffer account, and it will automatically fill with posts for you. Genius right?

Use Quuu to automatically get suggestions of relevant content to share

If the last automation sounded good to you, here’s another interesting one along the same lines. What about hand-curated content for your social media profiles according to your specific interests? By connecting Quuu to your Buffer (or HubSpot) account, you can get automatic suggestions for content that your audience will love.

And, it’s free.

Use an autoresponder to send a welcome email to new subscribers

Welcome emails are perfect for making a positive, impactful first impression on your new readers. Without them, your readers are jumping in at whatever email you happen to send next, and the experience can vary from time to time.

Take the chance to introduce yourself, show off your best content, and, if you’re selling something, you can offer a discount. As Preneur says, there was a time before autoresponders where you’d have to manually craft a welcome email for each new subscriber. What a nightmare that’d be if it were still true!

Try Co-Schedule for Free

You can take it further than just one email, too. At Process Street, we send out a 10 email campaign to new subscribers including our process management ebooks, our best blog post collections, and some offers for paid Process Street plans.

The cheapest autoresponder is Mailchimp, which includes autoresponder features and 2,000 subscribers for free. Other alternatives include Active Campaign ($9/month, after an awesome free trail – this one’s Amanda’s affiliate link, she loves and uses it herself) and GetResponse ($15/month).

I hope these tips have helped you streamline your business and save time on with your marketing, blogging and social media!

Benjamin Brandall is a content marketer at Process Street, where he writes on startups, SaaS, and workflows. In his spare time, he runs Secret Cave, a blog about obscure entertainment and internet culture.

How To Save Hours On Social Media {& An Ultimate Pinterest Optimization Guide}

You are in for a treat today! We are going to cover: how to save 5+ hours on Social Media, I’m sharing 10 Pinterest Group Boards that you can pin just about anything to & I have created an Optimizing for Pinterest Guide {it’s an exclusive}, so don’t miss getting it.

I know I’ve been asked how do you save time on social media? 100 times already this year, and the answers not simple so I thought I would have a little mini training right here on the blog! First of all I hate wasting time, so I want to be sure that this post is going to really help you. If you:

  • pay for a service and don’t use it
  • find yourself scheduling social media when you should be spending time with your family
  • don’t have a schedule or system as to when you should be doing what for social media
  • feel like you’re throwing spaghetti at a wall and hoping it sticks when you schedule your social media 🙁
Your Ultimate Guide for Optimizing for Pinterest Traffic

What you need to know:

You will need to create accounts for the following platforms. Don’t worry most are free and I don’t recommend paying for anything you don’t use… So if it’s not for you bounce 😉

What you need to do:

  • Create a blog index
  • Create your system {your colors, fonts, or tricks that you’ll associate with each platform} for Facebook, Twitter, Pinterest, Instagram etc.
    PS: I recommend starting with TWO platforms, manage them well and then move on to adding more if you think you can sustain them all long term!
  • Decide if you are going to use a task manager or paper calendar

Make the most of your time:

Grab the Ultimate Guide for Optimizing for Pinterest

Tailwind

  • Never let your queue run empty
  • Shuffle your queue
  • Take 2 minutes and use the Tribes {really it helps increase traffic}
  • Pin in batches
    • Pin ONE pin 6 – 10 times, add boards using board lists
    • Then, use the INTERVALS!!!
    • That pin will go out every day for the next “X” days.   I’ve been able to schedule ONE post out for 6 months!
      That’s 6 whole months you don’t have to worry about promoting that post on Pinterest.
  • Don’t forget to add your pin link to Asana {or write it down} to re-pin when the time comes that that pin will be running out of days 🙂 
  • Be sure to install the extention to use for quick batch re-pinning as well

Asana

  • Create a project JUST FOR SOCIAL MEDIA
  • Choose your layout
    • List – if you are a ‘list’ person
    • Board – if you are a ‘visual’ person {recommended} 
  • If you happened to pick board you will need to create columns.
    • These are mine:
      • Facebook
      • Pinterest
      • Tailwind {INTERVALS}
      • Twitter
      • LinkedIn
      • Misc.
  • Begin adding REPEATING TASKS
    Consistency is KEY when it comes to social media. So even if you are only able to do a few things for each tasks at least you are working TOWARDS your social media goals Here’s a screen shot of mine!
    How to use Asana to help you schedule social media.

Post Planner

  • With Post Planner you can {pending on the plan you pick}:
    • Add 10-50 profiles to post to automatically
    • Post between 100 & 500 posts per day
    • Have several repeating and scheduled posts for each social profile.
    • Post to more than one account at the same time
    • Create profile lists for repeated use
  • Once you’ve got your account
    • Connect it to all your social media accounts
    • Plan your posts. For example: Images at 3 pm, links at 5 pm, and so forth!!!!
    • Look for content and schedule
    • Finally shuffle your posts
  • Mark in Asana or on your paper planner when you need to come back and do more!!!

Board Booster

  • Sign up for a free trial
  • After that you can go with $5.00 / month { you can’t beat it }
  • Set it once and be done… As you pin from Pinterest OR Tailwind, your pins will continue to post!
  • Save time by looping your pins
  • Create a random or schedule campaign. This will pull pins and pin them to other boards in intervals.
  • Use the Pin Doctor to clean up your pins and boards quickly!How to save time on social media + group boards you can pin practically anything on

Later {or LaterGram}

  • Sign up using your Instagram Account
  • Upload Images
  • Schedule them on the calendar with captions
  • Allow notifications to come to your phone
    • When it’s time Later will notify you
  • Simply paste the caption in and push publish!!

Buffer

  • Sharing with Buffer can be fast if you install the extension on your phone or internet browser
  •  Sign up and add your social accounts {you can schedule several posts for free}
  • Create a custom schedule for each platform, you can even change them for each day so if you want to be more or less active on the weekends for example, you can!
  • Be sure to plan using the content calendar
  • Check the analytics of what you’ve already posted
  • Re-Buffer your old posts
  • Make lists in the content inbox for sharing other people’s content. Super fast stuff here!

Grab the Ultimate Guide for Optimizing for Pinterest

Regardless if you grab all six of these time saving tips and tools or just one, saving time on social media is a bloggers best friend. Short of hiring a social media manager it’s the only way to stay sane. Am I right?

Be sure to check out the list of 10 Pinterest Group Boards ANYONE CAN JOIN AND PIN JUST ABOUT ANYTHING to below!! 🙂 

Bad Ass Creatives

Top Blogs – Pinterest Viral Board

Have you seen this?

Everything But The Blog

Bloggers Gonna Blog

.BLOGGERS UNITE.

*Pin your blogs*

POST YOUR BLOG! Bloggers promote here

Blog Community Most RePinned {Grab your most repinned content with 5 or more repins and share them to this board. Find yours by visiting: www.pinterest.com/source/yoursite.com }

ALL THE BLOGS.

 

Post more consistent content and more often with these 5 tips

I’m always trying to come up with ways to post more consistent content, for myself and my clients. Because consistency is key!. You’ll hear it 100K times in your blogging career! Many bloggers {including me}, struggle with this. Why? Stuff life happens, and there is no way of predicting what exactly life is going to throw at you next Tuesday at 12:30. Still, it’s important to post consistent content often.

What NOT to do

I’m the type of person that gets ideas for blog posts at the weirdest times, in the shower and folding laundry seem to be the two most popular. Before I had my systems in place, when I would get an idea, I would always stop what I was doing and grab my phone or the laptop and start a draft. I didn’t title it, I didn’t categorize it and I didn’t tag it.

Or I would write it on a scrap piece of paper and add it to a pile on my desk. Which is basically the same thing looking back. You want to keep your best ideas at the forefront of your mind.

That’s what you DON’T want to do…

Here are 5 things I recommend doing to post more consistent content to your blog

  1. Develop your editorial calendar system
  2. Trick your mind
  3. Let go of perfection
  4. Don’t force it
  5. Use a task manager

How to post more Consistent Content to your blog without losing your mind

Develop your editorial calendar system

Whatever it might be, you need some kind of “trick” that works for you. When you get an idea it needs to go onto a calendar, you know what they say if it’s not on the calendar it doesn’t get done. For me, when I have an idea but no idea where to put it, I just add to the calendar for in two weeks. So in two weeks it’s there saying hey remember me, I need a home!

Trick your mind

I’m a natural born procrastinator so humor me for a second. As a procrastinator, I tend to wait until the last second to finish a post or schedule social media {especailly social media}, I’m sure you know this if you follow me on Facebook. So on Sunday night when I’m too tired to write the Monday morning post it gets pushed or worse it doesn’t  happen at all.

Let go of perfection

I’m preaching to myself here! Chances are your readers, sponsors and friends will never notice the mistakes and flaws that you think are in your images and posts. Putting up quality content is very important so don’t just throw any old thing. Share something of value, but don’t obsess!

 

Also Read: Time Management tools & tips for Bloggers

Don’t force it

If you aren’t feeling a post, don’t force it. Maybe you aren’t meant to write at that time, or maybe that topic isn’t as important as you once thought. Skip it {for now}! Whatever you don’t won’t just stare at a blank page on the screen that gets us nowhere fast. Do something! Even if you just clear your email, connect with readers and then switch the laundry and try again. 🙂

Use a task manager

When you get an idea start a draft {like I did with this one} but don’t just save it… Categorize it, tag it, put it on the editorial calendar for a month you have in mind, or if you don’t have one in mind just use the two-week system I use… it’s less likely to get lost in the never to be seen again draft space on your dashboard!!

Tell me what are your favorite wants to be sure you are posting consistent content to your blog?

Time management tools & tips for bloggers

Blogging can be a very time costly. It’s definitely more than just writing a great post and pushing publish. So much goes into the background of running a successful online enterprise. There’s social media management, graphic designing, email management, talking with other bloggers and brands. Not to mention branding yourself. Today I’m sharing some time management tips and tools for bloggers. Affiliate links may be present, thanks for your support!

Break Up Social Media Scheduling Marathons

Facebook alone can take hours to schedule. Not to mentions if you are active on more then one platform. This isn’t even including Periscope & Facebook Live which can’t {nor would you want to schedule it ahead of time}. Don’t think of social media as a whole, start today and look at each platform as it’s own time block. I recommend setting aside 30 minutes/platform the day you choose to schedule it out. For example, do Facebook using Post Planner on Monday’s, Pinterest using Tailwind on Thursdays, and Twitter using Post Planner or TweetDeck on Monday’s.

Know your tasks before you start

Blogging is a boundless field, in the terms that you will never be done. I’m always telling my husband and family, I could work all month, not sleep and still not be done with the blogging tasks I would like to do. Not to mention my client blog’s tasks. I have several tools that I use to store my ideas and keep my time. without these tracking tools my office, brain and blog would look like a stack of loose papers chasing sticky notes all over the place. Here are a few examples.

Google Calendar

You can create new calendars for different parts of life, personally I currently have 14. I know it sounds like a lot but each area of my life has it’s own calendar. It helps me see who, where and what I need to do based on a color coded system.

Time management for bloggers

Trello

I use this solely for blog post & marketing ideas. When I’m out of ideas a need to draft a post I know I can go into my trello and get re-inspired with that idea that came to me while shopping a few months ago. This has worked best for me. I’ve heard other Virtual Assistants/Bloggers say they’s mastered it as a task manager.

I recommend checking it out if you are an online professional. Period. There’s a mobile app fro it too! It’s free forever, unless you want to hook it to some really cool other tools, then the price goes up, but it’s probably worth it! Time management tips for bloggers

Google Keep

Much like trello, but stored on your google account.

Teamwork

You can use Teamwork, with a team or without, I even share some of my lists with clients! It can be used with your mobile phone too, which is great for ideas of tasks on the run.  I’ve recently started utilizing the notebook feature, where I keep all my brain and notes for each project I’m working on. No more searching my inbox with no luck and wasting my time getting flustered with not knowing where I put that sticky note with color and contact form code.

Which brings us to the most important time management tip.

Track your time

Without tracking you will not know where to start or what you’ve done, if you are like me and 95.5% of the rest of the world, it’s fairly easy to get distracted. Simple things like jumping on Facebook to look for that link you found earlier can turn into 45 minutes of scrolling through and talking to your friends, {no shame everyone does it}.

As a Virtual Assistant I use Freshbooks to track all my clients paid hours. I recommend this for any freelance writer or blogger that runs more than one business blog. Before finding it I swear I spend a few hours a week just tracking to be sure I worked enough in that week. Literally every time someone purchases a new package, I simply go and create a project for that package, then the time I track on that project is taken from that package. Here’s a screen shot of how simple it is to see where each client stands.

freshbooks

As you see I bill most of my clients ahead of time 😉

I also let the program Rescue Time run in the background, at the end of the day I check it or just look at the weekly report it emails me. Seriously if my productivity score isn’t above 50 I get upset with myself. It’s almost like creating a challenge with yourself. Check it out and let me know what you think!

No matter how you look at your day with blogging, running a business, and I hope you see these two things as one in the same sometimes there’s just not enough time in the day. In which case, I recommend hiring a Virtual Assistant.

Feeling lost as to where you need to start? I can help you with that…

Just fill out the form below.

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Time management for when you work from home


Whеthеr уоu аrе new аt working аt home оr іf уоu hаvе dоnе іt fоr a whіlе, іt іѕ аlwауѕ a good idea tо know оf ѕоmе helpful tips fоr work-at-home tіmе management. Evеrуоnе knows nо matter whеrе thеу work, thе old saying “time іѕ money” іѕ true аnd thе better уоu manage уоur tіmе thе mоrе effective уоu wіll bе, whісh іn turn wіll lead tо mоrе production аnd mоrе production leads tо money. Sо іt іѕ a good idea tо know hоw tо gеt thе mоѕt оut оf уоur day.
Hоwеvеr, balancing personal аnd professional lives proves to be quite a challenge. Thіѕ important task саn bе accomplished bу taking a look аt ѕоmе significant small steps. Today I’m sharing those 3 time management tips for work at home mom’s.  This post contains affiliate links, thanks for your support.

Know your business аnd professional goals?

Turn уоur dreams аnd intentions іntо reasonable, achievable goals bу writing еасh goal dоwn beginning wіth thе mоѕt important аnd ending wіth thе lеаѕt. Purchase a special journal оf уоur оwn fоr thіѕ purpose. Kеер thіѕ journal close bу, оn уоur desk аt аll tіmеѕ. Write dоwn whаt уоu want tо achieve yearly, quarterly, monthly, weekly аnd daily. Plan lоng projects bу breaking thеm dоwn іntо bit-sized pieces аnd dedicating ѕо muсh tіmе еасh day fоr achieving уоur goals.

Put Tоgеthеr A Work Routine Schedule And Stick Wіth It

Kеер a day planner on yоur desk. Prioritize уоur home business according tо specific deadlines. Make a note оf tasks thаt need tо bе completed daily. Fоr example: Make a note tо dо уоur website updates оn Mondays, Make important phone calls оn Tuesdays, Dо уоur blog research оn Wednesdays, аnd ѕо оn.
Carve оut a reasonable schedule fоr уоurѕеlf аnd base іt аrоund уоur business needs аnd goals. Thе mоѕt important thіng аbоut a schedule іѕ оf course sticking tо іt. Staying focused аnd consistent іѕ thе key element tо achieving success іn аnу home business.

Time Management for work-at-home-moms

Make Tіmе Fоr Yоurѕеlf And Yоur Family

Thіѕ іѕ thе mоѕt important issue home based business owners face today. Yоu muѕt reserve special tіmе fоr уоurѕеlf аnd fоr уоur family. If уоu don’t make tіmе fоr уоurѕеlf, уоu run thе risk оf business burn оut. Yоu need tіmе tо уоurѕеlf tо feel refreshed, energized, аnd rеаdу tо tackle thе nеxt task thаt needs completing.
Tаkе аt lеаѕt оnе half hour tо a full hour еасh day solely fоr уоurѕеlf. Tаkе a walk, tаkе a drive, tаkе a nap, rеаd a good book, watch a movie оr favorite reality tv show, have lunch wіth a friend. Thіѕ іѕ ѕо important tо уоu аnd аlѕо уоur business.

Involve your children in this important tіmе too! Tаkе уоur little ones tо thе park, thе zoo, оut fоr lunch, anything…just аѕ lоng аѕ уоu tаkе thіѕ special tіmе just fоr уоu аnd уоur children. Alwауѕ tаkе tіmе оut fоr thаt special bedtime story, helping wіth homework, making thаt special breakfast, оr just talking аnd cuddling. Isn’t thіѕ thе main reason fоr deciding tо work frоm home…staying home wіth уоur kids аnd spending quality tіmе wіth them?

Alwауѕ schedule specific tіmеѕ wіth уоur kids, аnd аlѕо wіth yourself….this wіll help avoid getting over-stressed аnd оvеr- worked wіth уоur home based business. Children like routine. Yоu wіll аlѕо fіnd thаt following a routine schedule wіll make уоu mоrе productive аnd successful wіth уоur business.

It’s certainly nоt easy working аt home, аnd іf уоu realize, уоu don’t hаvе tо dо іt аll bу уоurѕеlf. Remember уоu аrе nоt Super Woman. Gеt уоur partner involved tо help оut wіth household errands. Gеt уоur kids involved, thеу wіll love helping оut аnd thеrе іѕ lots оf things thеу саn dо.

Evеrуоnе needs a break, ѕо make sure уоu gіvе еnоugh quality tіmе just fоr уоurѕеlf. Don’t уоu agree you’re worth it?